Job Description

Org. Setting and ReportingThis position is located in the Payroll and Accounts Payable Section in the Division of Administration (DA), Department of Operational Support (DOS). The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, Offices Away from Headquarters, field missions, and regional commissions. The Payroll and Accounts Payable Section processes global payroll and payments, provides policy advice and operational guidance, testing and implementation of enhancements. The Finance and Budget Assistant will report to the Chief of the Section. ResponsibilitiesWithin limits of delegated authority, the Finance and Budget Assistant will be responsible for the following duties: Budget: • Generates budgetary or peacekeeping financing reports, including statistical/financial data for tables, charts and spreadsheets using office software and templates. • Amends, rearranges and edits statistical tables. Ensures that departments/offices submitting documents/reports have provided the necessary information to adhere to established guidelines. Makes necessary follow ups with client departments on the above. • Produces layouts of annexes to the budget and overview tables to conform to specifications in the programme budget. • Summarizes, through statistical tables, all departmental proposals reflecting budgetary and programmatic changes, retrieving information from different updated tables from the Budget Information System and compiles frequently updated reports. • Drafts/prepares memoranda/emails to various offices, departments and overseas offices. • Performs other duties as may be required. Claims: • Assists in the processing of payments which includes calculating, entering data and checking payments for correctness and communicating discrepancies to supervisors. • Assists in the processing of payments to staff members for their entitlements, including salaries, entitlements, and/or vendor and travel claims. • Maintains and updates the Division database on monthly accounts payable to troop contributing countries and generates related reports to ensure accuracy and completeness of troop reimbursement, contingent-owned equipment, self-sustainment and other claims processed. • Responds to queries from staff members and third parties. General: • Maintains workload statistics for respective peacekeeping missions. • Provides general administrative/secretarial support to the officers. • Performs other related duties, as assigned. Competencies• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the United Nations environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including programme development and database management, and claims. Ability to identify and resolve data discrepancies and operational problems. Ability to maintain accurate records, and review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of three (3) years of experience in finance, budget, accounting, administrative services, or related area is required. The minimum years of relevant experience is reduced to one year for candidates who possess a first-level university degree or higher. Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja, SAP or equivalent is required. Experience processing travel disbursement, including personnel entitlements, expense reports, and various types of advances and settlements is required. Experience processing travel ticket invoices and analyzing and clearing ticket open items is desirable. Experience working with the United Nations or a large global organization's systems and procedures is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no additional desirable languages specified. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult for details).

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