Job Description

Scheduled Shift: Monday- Friday; 8:30am - 5:00pm

The Assistant Property Manager will support the Property Manager in overseeing the day-to-day operations of residential or commercial properties. This role includes maintaining tenant relations, ensuring property maintenance, assisting with financial reporting, and managing lease agreements. This position will ensure all operations align with company policies, property regulations, and budgetary goals.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Serve as the primary point of contact for tenant inquiries, requests, and concerns.
• Assist in resolving tenant issues and ensure a high standard of customer service.
• Coordinate tenants move-ins and move-outs, including inspections and scheduling maintenance.
• Assist with lease administration, including renewals, rent collection, and maintaining accurate records.
• Conduct property showings and assist prospective tenants with leasing applications.
• Manage and track lease agreements to ensure compliance with terms and regulations.
• Coordinate with the maintenance team to ensure timely completion of repairs and property upkeep.
• Inspect the property regularly to ensure it meets health, safety, and cleanliness standards.
• Assist with preparing and maintaining budgets, expense reports, and financial records.
• Collect rent and other fees, ensuring timely deposits and accurate record-keeping.
• Assist in preparing monthly financial reports for Property Manager and executive team.
• Review vendor invoices and coordinate payments with the accounting department.
• Assist with selecting and managing vendors for repairs, maintenance, and services.
• Review vendor contracts and ensure compliance with property needs and budget.
• Ensure compliance with local laws and regulations, including building codes and safety standards.
• Assist with the eviction process if needed, following legal guidelines and company policies.

KNOWLEDGE, SKILLS & ABILITIES:

• Education:
  • High School Diploma or GED required. Bachelor’s degree in business, real estate, or a related field preferred.
• Experience:
• 1-3 years of experience in property management or a similar role.
• Familiarity with real estate laws, leasing agreements, and tenant management.
• Skills:
• Strong communication, customer service, and organizational skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Proficiency in property management software and Microsoft Office Suite (Word, Excel, Outlook).

WORK CONDITIONS & PHYSICAL DEMANDS:

• Work is performed in climate-controlled office setting, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gases is unlikely.
• Noise level is moderate and includes sounds of normal office equipment (printers, fax machine, phones, etc.)
• No environmental hazards are encountered in normal performance of job duties.
• Work requires a flexible work schedule due to internal and external meetings. Occasional travel may be required; must have reliable transportation.
• Ability to effectively communicate orally and in writing.
• Physical ability to move ten pounds occasionally.
• Visual and auditory ability to identify and respond to environmental and other hazards of the site and staff behavior.
• Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more).
• Ability to safely and properly use office equipment.

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